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Research Evidence for Grants and Promotion

A 'how to' guide on information and tools for capturing evidence of, and describing, research outputs.

Creative and practice-based outputs

Creative and practice-based outputs may provide additional evidence of research quality and/or research capacity. These measures may be relevant for grant applications and academic promotion applications. Creative and practice-based outputs include: artwork, creative writing, exhibitions, live performances, music compositions, and recordings.

To build a story (narrative) of your creative and practice-based outputs it is recommended that you keep a listing of relevant measures, including; activity, date, and relevance to your research.


Evidence of impact for individual artworks often needs to be collected and managed personally. Evidence can include: 

  • commissions
  • invitations to exhibit
  • sales data
  • collaborations
  • inclusion in exhibition catalogues
  • Artist-in-residence programs may indicate public and community engagement

Example statement

"My installation work 'X' shows how garments, sculpture, wall, and lighting are implicated in contemporary art assemblages. The work comprised of a light work/wall painting accompanied by a shelf designed in unison with a wool coat. A catalogue essay featuring a poem by Dr. Antonia Pont and designed by Adam Cruickshank accompanied the show. This the latest iteration of ongoing research where I fashion garments to dress objects that we routinely engage with and position them in relation to painting. Approximately 3735 people saw the exhibition, [insert dates], at the c3 contemporary art space at the Abbotsford Convent. This work was selected by c3 contemporary art space based on a competitive process for its originality, quality of previous work, benefit to the audience and artist, experience, and ability to deliver the proposed exhibition and political, social, and environmental relevance to the site." (source: Author, 7 July 2021)

Creative writing

Published creative writing could include fiction, poetry, screenplays, scripts, pieces of journalism, published speeches, reviews (art, books, performances), and exhibition catalogues. Evidence of the impact of these outputs can include: 

  • information from publishers (ie. sales or download figures)
  • prestige of the publisher or publication
  • inclusion on university or school reading lists
  • award nominations or prizes
  • best-seller lists
  • editions or translations
  • social media mentions or shares
  • review of the work published
  • library holdings
  • information about any accompanying work (ie. performance of a play script, production of a screenplay)

Example statement

"Three of my poems have been published in highly respected Australian publications and venues including Australian Poetry Journal, Red Room Poetry online and Spineless Wonders.  My poem titled ‘X’ was commissioned and selected by world-renowned poet and scholar John Kinsella. An additional poem titled ‘X’ was commissioned after being shortlisted for the [insert year] Red Room Poetry Fellowship. This poem was then selected for re-publication in [insert year] Australian Poetry Anthology." (source: Author, 27 April 2021)


Evidence of impact for the exhibitions of multiple artworks may need to be collected and managed personally. Some information may need to be sought from the venue or gallery. Impact might be demonstrated by:

  • prestige of the venue
  • commissions and invitations to exhibit
  • visitor numbers
  • electronic downloads and website visits
  • sales data
  • exhibition catalogues, sales and downloads
  • reviews
  • social media activity

Example statement

"This curatorial work of 'X' forms part of the research emerging from the awarded ARC grant (DECRA). The group exhibition included nine works by eleven sound artists responding to themes of translation, embodiment and ambiance. The exhibition was located at Yarra Sculpture Gallery, [insert dates], and was supported by a printed catalogue and website comprising four scholarly essays. The exhibition was co-funded by the Yarra City Council ($1000 community grant) and was featured in Foreground, a web-based journal published by Uro Publications in partnership with AILA. The exhibition is also the catalyst for an upcoming edition of ‘Unlikely, Journal for Creative Arts’ and ‘Mtalks’, presented by MPavillion and Melbourne Design Week." (source: Author, 7 July 2021)

Live performances

Live performances can include theatre, dance, music, spoken word performances, and performance art. Evidence of impact of performances may be demonstrated by:

  • social media shares and mentions
  • reviews in online and print media
  • audience numbers or viewers
  • invitations to perform at festivals
  • public and community engagement and potential collaborations.

Example statement

"The live musical performance, 'X' was developed from research to include themes like Lullabies, Weddings and Funerals and Letters from Abroad. It was themed around historical incidents, like war and the importance of family with the arrangements influenced by music from Serbia, Turkey, Hungry, Macedonia, Bulgaria, Russia and Mexico. The performance was selected for ABC Classic FM 'Sunday Live' and was repeated as the best of the series in [insert dates]. The ABC's 'Sunday Live' concerts are prestigious and to be invited to perform at the Iwaki Auditorium, after a competitive process, indicates the research is considered significant by a broader musical audience." (source: Author, 13 July 2021)

Music compositions

Compositions may include complete musical works, sections of works, lyrics, film scores, music for theatre or dance, and interactive compositions. Evidence of the impact of these outputs can include: 

  • information from publishers (ie. sales or download figures)
  • prestige of the publisher or publication
  • performance of the work, and prestige of the performer
  • award nominations or prizes
  • social media mentions or shares
  • reviews of the work
  • library holdings
  • commissions and invitations
  • information about on any accompanying work (ie. performance of a composition; production of a film soundtrack)

Example statement

"The music composition, 'X' examines the different methods of engagement sound, light, set and video have with epic landscape, and involved the interplay and overlap of the scenographic elements; the way in which space, sound and light worked in concert to give life to landscape as character and undulation to narrative. 'X' was a coproduction between two premier state theatre companies, the Melbourne Theatre Company and Queensland Theatre in [insert dates]. It was performed to sold out seasons to critical acclaim in Melbourne and Brisbane. In [insert dates], a paper exploring the mechanics of the design elements was published by the 11th Annual International Conference on Visual and Performing Arts in Athens." (source: Author, 13 July 2021)


All types of recordings should be considered for impact, including music, audio, film, TV, podcasts, and video art. The impact of audio and video recordings can be difficult to demonstrate, however you can show distribution and reach by using:

  • view/stream/download statistics from platforms like Youtube or Spotify
  • social media shares and mentions
  • reviews in online and print media
  • inclusion in festivals or broader compilations.

Example statement

"The music recording of 'X' involved close integration of a new MAX/MSP platform with a technique for designing, refining and performing 3D-sound trajectories for up to 16 instruments performing simultaneously. Huddersfield Contemporary Music Festival, and Sound and Music UK supported the performance, while pre-performance research and development was supported by the ARC. The concert was broadcast live-to-air on 'Hear and Now', BBC3 [insert dates]." (source: Author, 13 July 2021)

Acknowledgment to the University of Melbourne Library, content is based on their guide Research Impact for Fine Arts and Music.