You can add full-text PDFs to existing references in your EndNote Desktop library using either one of the two options below.
This method is useful when you already have the PDF of a reference saved on your computer or USB, or for references that do not have a DOI (please see METHOD B below for more details). This method is carried out for one reference at a time, not multiple reference simultaneously.
1. In your EndNote Desktop library, select (click) the reference you would like to attach the PDF to, then:
OR
2. Click on any other reference to bring up a "Do you want to save the changes you made to the reference?" pop-up box. Click Yes.
3. Repeat steps 1-2 for each other reference you want to attach a PDF to.
This method is useful when you do not already have the PDFs of your references. EndNote Desktop will search for the full-text PDFs within RMIT Library's subscription databases. If we have those PDFs, EndNote will then automatically attach them to their corresponding references in your EndNote Desktop library. This method can be carried out either for one reference at a time or for multiple reference simultaneously. You will need to be connected to the Internet.
1. Configure your EndNote Desktop settings:
a) Click on the Find Full Text option within Preferences:
On Windows: Edit > Preferences > Find Full Text
On a Mac: EndNote > Preferences > Find Full Text
b) Within the Find Full Text option in Preferences:
Ensure that the OpenURL option is ticked.
In the OpenURL Path field, copy and paste this link: https://libkey.io/libraries/1057/openurl
Check that the Authenticate with URL field is empty -- do not type anything within.
Press Apply.
c) Click on the URLs and Links option within the same Preferences window.
d) Within the URLs and Links option in Preferences:
Replace whatever is in the ISI Base URL field with the following link (copy and paste): https://go.openathens.net/redirector/rmit.edu.au?url=
In the OpenURL Arguments field, replace WoS with endnote.
Press Apply.
Press OK.
2. Automatically find and attach full-text PDFs:
a) Select one or more references in your EndNote Desktop library
b) Get EndNote to find and attach the full-text PDFs using one of these options:
References > Find Full Text > Find Full Text, OR
Click on the Find Full Text button on the right of the toolbar towards the top, OR
Right-click on selected reference(s) and click on Find Full Text
3. The PDFs have now been attached to relevant references in your EndNote Desktop library, as evident by the paperclip icon next to each one. They will also appear within the Found PDF icon under the Find Full Text section.
4. If any number of references appear within the Found URL icon it means that, although EndNote found the full-text PDFs for those references, it could only provide the URL links that lead to those PDFs. It could NOT attach the PDFs to your references. You will need to individually open each affected reference, scroll down to the URL field and click on the link to download the PDF. Then manually attach the PDF to its corresponding reference in your EndNote Desktop library using METHOD A above.
5. PDFs that were not found nor attached due to having no DOI, will appear within the Not found icon . You will need to first find and manually download those PDFs yourself, then follow METHOD A above.
You can get EndNote to automatically create new references in your EndNote Desktop library by importing a group of full-text PDFs. This method will only work for PDFs with a DOI. You do not need to know which ones have a DOI -- EndNote will work that out.
1. In your EndNote Desktop library: File > Import > Folder. Select Choose, then find the folder that contains your PDFs. Click OK, then click Import.
2. The references (and all of their details such as title, authors, year, etc.) have been created, and their corresponding PDFs have been attached to them. Please check the accuracy of each reference and that no content is missing. You will need to be familiar with the requirements of your referencing style to know what potential errors to look for (e.g. missing volume number, title fully capitalised, etc.).
You can set up your EndNote Desktop library to enable automatic importing of PDFs from a designated folder on your computer. This allows for any new PDFs added to the folder to be automatically imported into your EndNote Desktop library, and for the PDF to be automatically renamed using the naming convention you selected in Step 1 (for example: Author + Year).
Note: The automatic renaming process works in the background when you open your EndNote Desktop library and while you are working in it.
1. In your EndNote Desktop library:
2. Select a PDF Auto Renaming Option, e.g. Author + Year. EndNote will automatically rename your PDFs when importing them into your EndNote Desktop library. This renaming does not affect the name of the PDF in the original folder on your computer.
3. Place a tick in the Enable automatic importing option, and select the designated folder from your computer (click Select Folder). EndNote will automatically import into your EndNote Desktop library any new PDFs added to this folder. If the reference is already in your EndNote Desktop library, the PDF will automatically be attached to it. If the reference is not already in your EndNote Desktop library, a new reference will automatically be created and the PDF attached.