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Researcher Profiles and ORCID iDs

Maximise the visibility of your research outputs by discovering how to establish a researcher profile.

ORCID and your ARC grant

The Research Management System (RMS) is a web-based system used to prepare and submit research applications, assessments and rejoinders for the Australian Research Council (ARC).

Researchers can now provide their publication data to the ARC RMS via their ORCID profile.

For current RMS grant applicants, the Research Office will provide a BibTeX file of their outputs within 24-48 hours of receiving a request (excluding weekends and public holidays). Contact the Library to organise this, providing your e number along with details of a current RMS grant application requiring publications to be recorded in RMS.

Tip: When uploading records into the RMS select ‘All’ instead of ‘Available’ (the text box on the right hand side next to where you select ORCID for sources). The default is 'Available' rather than 'All' records but this can result in missing records. 

Adding publications to the RMS from your ORCID profile

The video below (requires RMIT login) outlines the steps for adding publications to the ARC's Research Management System from your ORCID profile, as well as some troubleshooting advice:

Adding Research Outputs to the ARC RMS (6:56 mins) RMIT Library Teaching & Research, Microsoft Stream (RMIT login required)

Steps for adding publications to the ARC's Research Management System from your ORCID profile:

Login to your ARC RMS account at

From the 'Action centre' page, select 'Research Outputs' from the Person Profile Menu:

In the 'Manage research outputs' page, select 'Create or Connect your ORCID iD':


You will be prompted to log in to your ORCID account and authorise the ARC as a trusted party. After doing this, select the 'Populate from ORCID' button: 


Then, select the 'Populate' button to add your research output to the RMS:

Other methods to add research outputs to the RMS include by uploading a BibTex file, by DOI or manually entering the works:

Frequently asked questions

Q. How should I add non-traditional research outputs (NTROs) to my ORCID profile (e.g., creative works), and how will they transfer to the RMS?

A. The ARC advises that you may need enter NTROs manually to your ORCID profile - select the 'Unspecified' citation type, and ensure that you enter the full citation as you would like it to appear in the 'Citation' field:

More information on adding works manually (including NTROs) is available on the 'Adding publications...' section on this guide.

Q. I selected 'Populate from ORCID' in the RMS but some of my research has not transferred!

A. You may need to edit the works in your ORCID profile that did not transfer. Entering information such as the DOI or ISBN can be helpful, if available. Otherwise, ensure that the citation field in ORCID is complete (see above question).


Q. The RMS says all the works have transferred from ORCID, but I can't see them!

A. Check that you have the 'Source' drop-down option set to blank, and the 'State' drop-down menu set to 'Available':


Further support: